Congratulations, your program has been set up and is ready for use! In order to successfully deploy myTIPreport within your program, we recommend that you follow a few simple steps:

  1. Make sure everyone has access to myTIPreport.
  2. Introduce myTIPreport to your department at a meeting.
  3. Send a rollout email.

Let’s take a quick walk-through through each of these tasks.

Make sure everyone has access to myTIPreport

Everyone who'll be participating in the feedback process needs to be provisioned in myTIPreport. This can be done by administrators via the "admin" section of the website. Help topics for this work can be found here.

When users are added they'll receive emails with instructions on how to access the site and the apps. These emails will contain temporary passwords (unless we've configured Single-Sign-On for your institution). Given that, we recommend adding users close to the time that the rollout will happen so that they don't lose their access email. However, even if they do lose the email, it's easy to get them connected.

Introduce myTIPreport to your department at a meeting

Taking 5-10 minutes at a Grand Rounds or M&M conference to introduce myTIPreport to everyone is highly recommended. At that meeting, at the very least you'll want to:

  1. Get everyone to install the app and log in. This information is saved in the app so future logins are a breeze.
  2. Let everyone know who's going to drive the interactions and how often you expect those to happen.

The goal of this meeting is to jump-start participation. We'd recommend reading our full article on increasing participation to make sure you're set up for success. If you don't have time to read the full article right now, one important thing to note is that your new program comes with a default "requirement" for learners to request or complete 4 evaluations per month. If you'd like to change that, check out our page on "citizenship" features.

Another good idea for this meeting is to have everyone do a fake evaluation. A great way to accomplish this is to do the following:

  1. Before the meeting create a dummy learner and a dummy teacher.
  2. At the meeting, when everyone has logged in using their accounts, have the faculty members perform an evaluation on the fake learner and have the learners request an evaluation from the fake teacher.
  3. After the meeting, deactivate the dummy learner and the dummy teacher accounts.

Send a rollout email

As the last step, we encourage program directors to send a rollout email to the teachers and learners to increase awareness and generate excitement. In this mail, it's good to include instructions for downloading the app and logging in, and who to contact if they hit issues in case they missed the meeting.

Good luck with your rollout!